You’ve bought a gift and arranged travel to make it to a wedding, but unexpectedly you’ve caught a bug or weather is affecting your travel plans and you need to cancel. Whatever the reason, it's important to deal with a last-minute RSVP change thoughtfully.
Couples spend a lot of time and money on their big day, so you should keep that in mind if you absolutely have to back out due to other circumstances getting in the way. Weather that changes travel plans and illnesses are suitable and understandable reasons for last minute cancellations.
Let Them Know ASAP
If you have any idea that you will not be able to attend a wedding, let the couple know right away. Final guest count is so important for many elements of the wedding and the longer you wait, it will become more challenging and pricier for the couple to coordinate with their vendors about changing the headcount. A call, not a text, is appropriate and if they don’t answer, leave them a voicemail. If you don’t hear back, follow up with an email explaining the situation and apologizing for the sudden change in plans.
If you absolutely have to cancel on the wedding day, reach out to the planner or a close friend of the couple. The reason being, is that person can then troubleshootso-to-speak and adjust seating charts without having to bother the couple on their big day.
Follow Up And Make It Up
It’s always gracious to reach out and with a heartfelt phone call after missing a wedding. Express your sincerest apologies and maybe even offer to take them to dinner in the near future to make up for it…. And don’t forget to send them a wedding gift!